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Tuesday, May 24 • 2:00pm - 2:50pm
2C: Juggling Digital Content: Developing Policies for Access and Preservation | Wrangling Serial Titles and Place Names in the UNT Libraries’ Digital Collections

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Juggling Digital Content: Developing Policies for Access and Preservation
Speakers: Julianna Barrera-Gomez, Emily Johnson, Kristin Law
In 2020, UTSA Libraries launched a new DSpace Institutional Repository called the Runner Research Press. Previously, the only existing access platform for digital content was CONTENTdm, which showcases digitized material from the UTSA Libraries Special Collections, including University Archives. The launch of the repository coincided with the creation of the Digital Stewardship Governance Group (DSGG), a group of staff from across the organization charged with developing a practical, shared vision of digital stewardship for the Libraries content from creation through preservation. In the course of the DSGG’s work, it became clear that there was overlap between records in University Archives and UTSA’s scholarly output, which caused confusion on which access platform to use (DSpace vs CONTENTdm), as well as which specific content types in the repository should be transferred to the University Archives for permanent retention. Members of the DSGG realized they had a unique opportunity to break down silos and develop policies for access and preservation of the scholarly and historical output of the university, utilizing both DSpace and CONTENTdm. A subgroup of the DSGG was formed and developed a guiding document for access and preservation to UTSA’s digital content across multiple platforms and content types. This presentation will provide an overview of the team’s work to develop this document and provide insights for other libraries interested in developing similar guidelines.

Wrangling Serial Titles and Place Names in the UNT Libraries’ Digital Collections
Speaker: Mark Phillips
The UNT Libraries’ Digital Collections has grown to include over 3 million unique digital resources including maps, newspapers, photographs, audio, and video records. These digital collections use the UNTL metadata format, that is based on Dublin Core and includes qualifiers that allow for more specificity about a field to be represented. While the UNTL metadata format works well in describing a wide range of digital resources held in our collections, one thing that has not been modeled well historically is the concept of a “Title” such as a serial title for a newspaper, like the Austin American-Statesman or a “Place” such as Denton, Texas. This past year we have taken the first steps to manage titles and place names in a more robust way in the UNT Libraries’ Digital Collections. This involved the creation of a system to model the concept of a Title and the concept of a Place that could be populated with information that provides descriptive and specificity to adequately represent these concepts. Trying not to reinvent the wheel, this approach leveraged data from the Library of Congress databases to link title records with existing LCCN and OCLC numbers. Likewise places are linked with Geonames and Wikidata to provide equivalences between systems. Finally appropriate user interface elements were integrated into the system to expose this information to the end user so that they are able to make use of this effort in identification and disambiguation of these concepts. This presentation will present the problem we were facing, explain the approach, and provide examples of next steps in this space.

avatar for Mingyu Chen

Mingyu Chen

Head of Metadata Services, The University of Texas at Dallas
Mingyu Chen is the Head of Metdata Services at the University of Texas at Dallas. She has more than 10 years’ experience in metadata management. Before joining the University of Texas at Dallas, Mingyu coordinated and developed multiple digital library projects at the University... Read More →

avatar for Mark Phillips

Mark Phillips

Associate Dean for Digital Libraries, UNT Libraries
Mark Phillips is the Associate Dean for Digital Libraries at the UNT Libraries. His areas of interest include: workflows for digitized and born-digital content, digital preservation systems, Web archives, and metadata quality.
avatar for Emily Johnson

Emily Johnson

Scholarly Communication Librarian, The University of Texas at San Antonio

Julianna Barrera-Gomez

Head of Digital Preservation and Stewardship, University of Texas at San Antonio

Kristin Law

Digital Asset Manager, The University of Texas at San Antonio

Tuesday May 24, 2022 2:00pm - 2:50pm CDT
Virtual https://utexas.zoom.us/j/93914804861